Visa Invitation Letter
The Local Organizing Committee for Rhizosphere 5 can provide a Letter of Invitation (LOI) to individuals requiring one for a visa or other administrative reason. The LOI is intended only to assist participants with their travel to Canada, and does not imply any committment on the part of the organizing committee to provide financial assistance. Please note that a Letter of Invitation does not guarantee you will be granted a visa.
Rhizosphere 5 cannot send a LOI to an embassy or consulate for you, nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to Canada (see Visa Information for details).
It is strongly advised that you start your visa application at least 12 weeks before the start of the conference, or the date on which you intend to travel.
To receive a Letter of Invitation, you must first register for the conference and pay in full before a letter can be issued. Please be advised that the Rhizosphere5 Secretariat requires 2-3 business days to process visa invitation letters.
In cases where payment of fees was made via cheque or bank transfer, the Rhizosphere5 Secretariat will need to verify that the payment has been received prior to issuance of the Letter. Once payment has been verified, the LOI will be sent via email to the address provided in your registration.
The Rhizosphere5 Secretariat reserves the right to refuse requests for a Letter of Invitation submitted less than six (6) weeks prior to the start of the conference.
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For international visitors, it is possible that you will need a Visa to enter Canada and attend the conference.
Nationals of any country other than the ones listed in the PDF-file above, will need only a valid passport to enter Canada.
You can apply for a Visa at the Canadian mission (embassy or consulate) in the country where you live. You can find more info about applying for a visa here.
Obtaining a refund if your Visa is not granted:
In the event your Visa is not granted, your registration fee will be refunded after the conference has been concluded.
To obtain a refund you must provide proof (i) that the Visa was applied for in time to attend the conference, and (ii) that a Visa could not be granted even though all necessary documents were submitted as required by Immigration and Citizenship Canada.
Refund requests must be made in writing by emailing the required proofs to the Rhizosphere5 Secretariat.
For more information, or to be a sponsor, contact: